Criminal Records Checks and the Authentication and Legalization Process

A criminal records check or police clearance letter are documents that are issued by a police detachment in Canada. These documents are issued after the name and date of birth of an individual is searched in the database of National Repository of Criminal Records. This national database is maintained by the RCMP.

In addition to the criminal records check or police clearance letters one might be required to have fingerprints taken. The fingerprints can be taken by ...

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Canadian Document Authentication or Apostille – what is this?

Our office is regularly asked to assist with the process referred to as Document Authentication and Legalization of Canadian documents.  In some cases, clients use the term “Apostille”.

By way of a general background, Canada was not a signatory under the Hague Convention as it relates to the Apostille of documents. Under the Hague Convention, the signatories agreed to accept foreign documents provided that they proceeded through an internationally accepted method of authentication.  This internationally accepted method ...

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Canadian Educational Documents For Use Abroad

Are you moving abroad for the purpose of continuing your education or accepting a job?

Should this be the case, you will likely be required to provide certain educational documents.  Before the Canadian educational documents can be used abroad they must first be stamped by the authentication section of Global Affairs Canada.  Once this has been completed the document must be presented to the consular section of the specific countries Embassy or Consulate.  The document must be ...

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Manufacturers Declaration and Exporting Goods from Canada

Are you an exporter that ships Canadian Goods to a Foreign Country?

The Manufacturer’s Declaration is a Canadian Food Inspection Agency (CIFA) form that is used when exporting Canadian food products that are regulated under the Food and Drugs Act, and the Food and Regulations.

This document will likely need to be notarized by a Canadian Notary before it can be authenticated by Global Affairs Canada and then legalized by a particular countries diplomatic mission in Canada.  ...

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Authentication Legalization Services Canada

Are you looking at relocating abroad for the purpose of seeking employment, continuing your education or simply to retire?

Should you be doing any of the above, you might be required to have personal documents or educational documents authenticated by Global Affairs Canada and then legalized by a particular diplomatic mission.  Generally speaking, the authentication and legalization of Canadian documents is pretty straightforward provided that one is very familiar with the process.  It can however be pretty intimidating for the average ...

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Embassy of Spain Ottawa

From time to time there are changes at diplomatic missions.  In this case, the Embassy of Spain in Ottawa has now started to enforce jurisdiction.  Depending upon where a document originates from it will determine where the document can be processed.

The Spanish Embassy in Ottawa will now only deal with matters in the Capital Region (Ottawa and Gatineau).

The consular jurisdiction of the Spanish Consulate General in Toronto will deal with matters from the provinces of ...

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Authentication and Legalization of Birth, Death and Marriage Certificates

Certain Provincial Government issued documents might require authentication by Global Affairs Canada before they can be used in another country.  The affixing of the Global Affairs stamp is know as authentication.  It is also referred to as Attestation.  This is the first step is being able to use the document in another country.  The second step in the process is having the document stamped by a particular diplomatic mission.  This is also referred to as legalization.

Should you find yourself ...

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Statements in Lieu of Certificate of Non-Impediment to Marriage Abroad

Is a marriage abroad in your future?  If so, congratulations and good luck on your new adventure !!

Before you leave Canada you might be required to have certain documents authenticated by Global Affairs Canada.  One such document is a “Statements in Lieu of Certificate of Non-Impediment to Marriage Abroad”.  This document is prepared by the authentication section of Global Affairs Canada (formerly the Department of Foreign Affairs and Trade Development Canada).  The documentation that is required ...

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Fingerprint Certificate and Police Records Checks (Police Clearance Documents)

When travelling abroad one might be required to obtain Police Records Checks (Police Clearance), Fingerprint Certificates or other police documentation.

These documents can be obtained directly from the RCMP headquarters in Ottawa, Ontario.  They can also be obtained from any provincial police detachment across Canada.  However, not all police documents are treated the same.  For example, a police document that is issued by any other provincial police force other than RCMP headquarters, in Ottawa, will require notarization.  In the event that notarization is required our office has access to a ...

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Document Authentication and Legalization on a Budget?

Do you need to have your Canadian documents authenticated with the authentication section of Global Affairs Canada (formerly the Department of Foreign Affairs Canada)?  Is there also a need to have your documents legalized at an Embassy or Consular Office?  If so, you might consider reaching out to an authentication and legalization service provider such as Capital Authentication.

At Capital Authentication, we feel that it is extremely important to be fully transparent to our clients.  As a result of ...

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